Xardas is a Nottingham software company that builds and supports business software for UK dairies, patient transport operators and firms that sell on quotes, and replaces the Access databases and spreadsheet systems small businesses have outgrown. One price, on a server you own, with a customer portal, staff apps on their phones and reports that write themselves.
Before: Access database
After: what we built
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Drag the seal. One patient transport journey log, before and after we replaced it. Fictional test data.
Our product for dairies
LiveCustomers, standing orders, rounds in delivery order, load lists, invoices, payments and bank matching in the office. The round on the driver's phone, with or without signal. A portal where customers change their own orders and pay their own bills.
Built for dairies still running MR8 and the other round programs of the 1990s. We read your existing data files and move everything across, so nobody re-keys a customer.
The tour is a five-minute click-through of every screen. No sign-up. Then try the live demo with a made-up dairy you can change as you like.
What we do
We specialise in replacing old systems and building complete business software. Every project starts with a visit, you see it working every week, and we support it after launch.
Access databases, old desktop programs and spreadsheet systems rebuilt as modern software your team uses in a browser. We keep what works, fix what does not, and bring the data across.
Customer records, orders, invoicing, delivery tracking and reporting in one system, designed around how your business runs rather than a template.
Filing, data entry and the weekly reports taken off your team's plate, so the hours go back into the work that pays.
Software that installs on the office PC, carries your branding and keeps working when the internet does not.
Fast, accessible sites that rank well and are simple to keep up to date, with an editor where you need to change pages yourself.
Getting your data out of the old system intact and into a structure that will last. We have recovered data from Access files, SQL Server and formats with no export at all.
Beyond like for like
Rebuilding what you already have is the floor. The reason to do it is what the old software could never give you.
Every order change, holiday and invoice query is a phone call to the office.
A customer portal where households change orders, book holidays and see invoices in seconds. Sign-in by email link, no passwords. 3,000+ households use ours.
Printed run sheets, paper forms and a clipboard that comes back at the end of the day.
A driver app with every call, the running tally and today's changes. A crew portal for rotas, certificates and forms, on the phone they already carry.
Someone sits with the bank statement and the customer list every week.
Bank statement import that matches payments to customers automatically and flags the ones it cannot.
Every change waits on the one developer who understands the system, at their price.
A system you can see, export from and take elsewhere. Changes are part of the retainer, not a quote each time.
Products
Our client systems have grown into products. Each one is built and supported by us in the UK, sold for one price and run on a server you own.
Round management for dairies and doorstep delivery. Office system, driver app and customer portal. Replaces MR8 with your data moved across.
Milkware: the office dashboardPatient transport operations in one system: crews, rotas, journeys, forms, training and certificates, with a crew portal on their phones. Built with a 200-staff operator.
Ferrystone: the operations dashboardA CRM for firms that sell on quotes: clean company records, a pipeline board, quotes on your own letterhead accepted online, activity and reports, and a migration kit for whatever you use now. On your own server.
Oculory: the morning briefingA community and membership platform for alumni networks, clubs and associations. Run it on your own servers or ours, see the code, and change it to suit your organisation.
Conclave: a community home pageCase studies
Recent work, each one replacing a system the business had outgrown.
Legacy replacement
Patient transport operator replacing an ageing Access database, 102 online forms and 26 automated workflows with one system.
Business system
Family dairy with 3,000+ customers and 6 rounds, moved from a 1990s round program onto a complete orders, delivery and invoicing system.
Website
Sixty free UK finance calculators for Ellis & Ellis, built light so they load instantly, rank well and work for everyone.
Screenshots of client systems use fictional test data created for this site. No real customer, patient or personal data is shown.
How we work
You see working software every week and you always know what is coming next.
We visit, watch how the work is done and map the current system before any code is written.
Screens, records and workflows agreed up front, with a fixed scope and a clear price.
Weekly demos on a live test system. Changes are cheap while the build is in progress, so we make them then.
Your data moved across, staff trained, system live. Then hosting and support so it keeps pace with the business.
Common questions
Owner-managed and mid-sized businesses, typically 5 to 300 staff. Our clients include a family dairy, a regional patient transport operator and a business transfer agency. If your team relies on a system nobody wants to touch, you are the right size.
A one-off build fee agreed after a scoping visit, then an optional monthly retainer that covers hosting, support and ongoing changes. The scoping visit is free and you get a written proposal either way.
Your data is yours and can be exported at any time. You receive a right to use the software for as long as you need it, with hosting and support from us. Buy-out and escrow arrangements are available if you need them.
Yes. We have recovered data from Access files, SQL Server, spreadsheet exports and systems with no export function at all, including MR8 round files. Migration is part of every replacement project, not an add-on.
On servers in the UK that we manage, with daily off-site backups. If you need the system on your own premises instead, we support that.
Every project includes a support period. Most clients then move to a retainer so the system continues to be maintained and developed. You deal with the people who built it.