Ferrystone by Xardas · in rollout with a 200-staff, 90-vehicle operator

Patient transport, run from one system

Crews, rotas, journeys, vehicles, forms, training and certificates in one place, with a portal on the crew's own phones. Built for non-emergency patient transport and ambulance operators who have outgrown an Access database and a pile of online forms.

Take the five-minute tour Ask for a walkthrough

One price, yours forever
Runs on a server in your office
Your Access data moved across
Crew portal on any phone

Ferrystone: journey log

Ferrystone patient transport journey log

200+

crew on the
first rollout

What it covers

The office, the crew and the compliance file

Everything that used to live in separate databases, online forms and email chains, as one record per person, vehicle and journey.

The office

Staff records, the PTS rota grid, the journey log, vehicles, invoicing descriptions and reports, in a system built for the job rather than a general-purpose database.

One record per person instead of four systems
Rota by week, by crew, by vehicle
Journey log searchable by anything
Pay calculated from contract days and journeys
Reports on demand

The crew portal

Every form the crew used to fill in on paper or on a web form, on the phone they already carry, filed to their record the moment it is sent.

Checksheets, incident and inspection forms
Induction courses with video and assessment
Certificates and expiry dates in their own list
Rota and shifts on the phone
Works on any phone, nothing to install

Compliance

Certificates, assessments and checks tracked automatically, with expiries flagged before an inspector asks.

DBS, driving, first aid and training on one screen
Assessor sign-off with a real gate, no self-certifying
Application packs and certificates filed by the system
Reference requests tracked to a reply
An audit trail of who changed what

Moving off the old system

Your data comes with you

Operators arrive with an Access database over SQL Server, a form builder, a workflow tool and a developer who charged thousands to add two fields. Ferrystone reads the existing database directly. Staff, vehicles, rotas and journeys move across, and the forms are rebuilt as screens in the same system, so the office stops being a filing clerk.

Ferrystone grew out of our build for Carry Care, a patient transport operator with around 200 staff and 90 vehicles. Its first rollout migrated more than 330,000 records without a failure and reconciled a year of contract-day pay to the penny.

Access and SQL Server read directlyOnline forms rebuilt as screensWorkflows replacedTraining day included

Ferrystone: rota

What the old setup leaves you with

Five Access databases and 100-plus online forms
Workflows that file PDFs into the wrong folder
Crew forms that never reach the record
Changes billed per field by the old supplier
No way to see who is out of date

What Ferrystone does with it

One database, one login, one record per person
Every form a screen, filed on send
Certificates and assessments tracked automatically
Changes included in the plan, not a quote each time
Data you can see and export, yours to keep

How buying works

The same three lines as Milkware

A one-off software price, a setup that includes the server and your data moved across, and an optional monthly plan for support, updates and backups. The software is yours and keeps running whether or not you keep the plan.

Software

A permanent right to use Ferrystone at your site. It keeps running whether or not you keep paying us.

Setup

The office server, built and encrypted, delivered with a backup drive. Your data moved across and on-site training on the install day. A 30% deposit books the install, the balance is due within a month.

Monthly plan

Optional. Support, software updates you accept with a prompt, nightly off-site backups and remote monitoring. Stop the plan and the system still runs.

Ask for a quote

Screens

Have a look round

The click-through tour walks twenty screens of the office and the crew portal on Kingsbrook Patient Transport, a made-up operator. Screenshots of client systems use fictional test data created for this site. No real customer, patient or personal data is shown.

Click a thumbnail to view it above. Double-click any image for full size.

Common questions

What operators ask us

Where does Ferrystone run?

On a server we build and deliver to your office. The crew portal reaches it over the internet from any phone. Nothing depends on the cloud, and the office keeps working if the internet does not.

Can you read our Access database?

Yes. We read Access and SQL Server directly and migrate staff, vehicles, rotas, journeys and history. The first rollout moved more than 330,000 records without a failure.

What about our online forms and workflows?

Each form is rebuilt as a screen in Ferrystone, and what the form used to trigger, such as filing a PDF or updating a record, happens in the system the moment the form is sent. The form builder and the workflow tool are retired.

Do the crew need special devices?

No. The crew portal works in the browser on any phone. There is nothing to install and no per-device fee.

Is it a finished product?

It is in rollout with its first operator, with staff records, certificates, assessments, the crew portal and the rota live, and the remaining screens landing in order. A walkthrough will show you exactly where it is on the day you ask.

Can we get our data out?

Yes, at any time, in standard formats. It is your data on your server.